(HBO) - A meeting of the Standing Board of the Hoa Binh Provincial Party Committee was successfully held in the "paperless” form in early August.

Photo: A meeting of the Standing Board of the Hoa Binh Provincial Party Committee held in the "paperless” form in early August.

The meeting fulfilled the target of reducing the number of printed papers, thus saving money and cutting down the preparation time. The quality of the meeting was improved, and leaders were able to make decisions in a timely, swift and accurate manner.

The method has contributed to administrative reform toward the building of the e-administration in line with the integration trend and regulations of COVID-19 prevention and control.

The model was jointly developed by the Vietnam Posts and Telecommunications Group (VNPT) and Viettel Military Industry and Telecoms Group. All of the process will be held via the e-document system.

Prior to meetings, the agenda and documents will be prepared, reviewed, approved and updated onto the system to give participants time to study. Participants can access many relevant documents at the same time via smart devices like computers, tablets and smartphones.

In addition, the method offers functions such as a map of the meeting room, registration to voice opinions, participant management, voting and virtual signing ceremony, which help the chairperson run the meeting effectively.

Realising the importance of the Fourth Industrial Revolution (4IR) and ICT application in the management of agencies and organisations, the Office of the provincial Party Committee proposed that the Party Committee and its Standing Board carry out the "paperless” meeting method to reduce the number of hard copies so as to save costs and quickly update information, contributing to administrative reforms in the operation of the Party Committee.

The move also improves the working manner and process, as well as operations of Party organisations towards the building of the e-administration and gradually meeting requirements of the 4IR and international integration. It is expected to raise the quality and efficiency of meetings of Party organisations in the province.

Moreover, the method supports the holding of urgent meetings for security-political issues, socio-economic development and disasters, among others, helping local leaders quickly give frequent and constant instructions during incidents./.



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